When it is time to shop for a copier, those conversations with the sales rep can get pretty convoluted. However, if you make sure that your ears perk up whenever you hear the following phrases, hundreds or even thousands of dollars might be saved. Those terms are “doc fee” and “loss payee.” Here are some ways to prevent your enterprise from ending up on the losing side of any of such terms.
Boy, have documentation fees gotten popular in everything from car leases to copier leases. If you want to have fun, ask the rep to try to define the term “doc fee.” Or, just ask him or her to “make it go away” and save your Las Vegas area business a quick $50 or $100 or more. You’d think that some medieval scribe had to hand-write the contract in the finest calligraphy. On the contrary, in today’s world, the computerized entry of information specific to your copier lease takes very little time or effort. When a doc fee is included in a lease contract, it represents virtually pure profit for the lease company.
The sales rep could just have you contact your agent to add the lease company to your business policy before the contract signing. However, that would eliminate a chance for the lease company to make hundreds of dollars or more over the typical five year life of the lease.
Here’s what can happen — the lease company innocuously faxes a “loss payee” form to your accounting department a couple weeks after the lease is signed and the copier goes into service. Your staff ignores the form, and “automatic” insurance that the lease company provides kicks in. This is a real profit center for the lease company, so the premiums are typically inflated. $25-$50 monthly premiums are common.
The solution to avoiding this trap is simple. Be proactive, and call your agent at the time you sign the copier lease. Agents add loss payees to policies all the time. He or she will fax the proper form to you. You fax the form to the lease company, and you stop a potential problem in its tracks.
The world of business is like the city of Las Vegas, it comes with both risk and reward. A person that takes a chance on a company can come out on top, beating all the odds for a great outcome. This doesn’t happen by chance, a good businessperson learns everything he can about a situation before investing. This is how a business owner or office manager should view the purchase of a copier.
First, figure out the odds.
This requires information. Every type of copier has strengths and weaknesses. Find out everything about the machine before committing to it. Don’t roll the dice on a machine that doesn’t fit the needs of your office.
Shuffle the deck for better options
One size fits all isn’t always the best way to view a business. Every business is unique and requires a different point of view. Should you buy a copier or lease? What are the needs of your business? A business that uses a high volume of printed copies has different needs than one that only uses a few per day. Every office is different and should be treated with care.
Don’t gamble with success
A copier can be a vital part of any business. Learn what options you have by giving us a call. Our expert staff is standing by to talk.
Most of our customers are familiar with the process of renting or purchasing a copier in Las Vegas. These are both viable options. Copiers are frequently rented for a special event or a business function. Any company that wants to obtain a Las Vegas copier should certainly weigh the benefits of these choices against each other.
On the one hand, renting provides short-term access to features that might break the bank if they were on a machine that was being purchased. The price difference would make renting a better choice in this scenario; however, there are also situations where purchasing makes more financial sense.
There is a third option, and it is called leasing. Companies with good credit history and a clear idea of how long they will need to use the Las Vegas copier might find leasing to be the most attractive choice. Leasing allows you to use a new copier in perfect condition and pay for a portion of its life. Service and maintenance costs are not usually included in the monthly payment.
You can spend a modest amount for a general office copier, or you may wish to opt for the fancier models with digital technology interface and data management capability. Whether big or small, our copiers are in stock and are ready to go to work for you!
We also offer you peace of mind in our consultations, as we are not bequeathed in any way to serve the interests of the manufacturers. As a matter of fact, we are interested in referrals, so we work hard to ensure that the right copier ends up in your office.
“Fear and Copier Leasing in Las Vegas” is a production coming to you soon in Las Vegas! Doesn’t sound very appealing though does it? Unfortunately, leasing has gotten a bad rap because of sneak things in the lease like raising prices xx% per year of the lease so that by the last year you are paying up to and over 50% MORE. Leasing doesn’t have to be a fearful process, and it’s nice when the lease is clearly laid out and every number accounted for.
Unfortunately for you in Las Vegas, it is rarely like that. But if you learn more about these tricky deals, leasing can actually keep a lot of money in your pocket. You will spend over the course of the lease, but it takes out having to spend $30,000 on office equipment your first year in business. While leases themselves aren’t evil, and can be very convenient with service, supplies, etc they must be looked at with a discriminating eye by a professional in your Las Vegas organization who deals with finances. Leases can even have tax benefits, and be something that you only think about every 5 years. But just know what you’re getting into, and leasing in Las Vegas doesn’t have to be fear and loathing!